How to Choose the Right VDR Provider to Share Sensitive Information with a Third Party?

A virtual data room is storage hosted in a private cloud or within a secure perimeter of an organization. Its main task is to provide authorized users with access to documents through a web interface or special applications.

VDR Provider to Share Sensitive Information in the Context of M&A

In the context of M&A, the virtual data room serves as a repository for all the information needed for the M&A process. Data or information relating to companies, divisions, or divisions that are sold or acquired in the M&A process is stored in the virtual data room. All parties involved in mergers and acquisitions will be given access to information, while third parties will remain on the sidelines.

In the past, the traditional method involved having a physical store—often referred to as a “physical data store” or PDR—to store information and documents that would be distributed in the future. The traffic between the client and the storage is mandatory encrypted, and in some cases, DRM functions can be implemented – a digital restrictions management system. Then the documents themselves are encrypted. However, with time and advances in technology, many moved from physical data rooms to online methods, and eventually, data room provider took center stage:

  • Upload files in any of more than 25 formats. No special file preparation is required before downloading.
  • The virtual data rooms are converted to a secure PDF format that can be viewed in any browser, so you don’t need additional software.
  • Starting with the ‘Fence View’ feature, which protects against hackers who have illegal access to your device’s camera, to a two-step verification process that only allows access to designated parties, the tool checks all the correct fields to be a powerful player in the virtual market.

Virtual Data Room Providers to Share Sensitive Information with a Third Party

Choose the right virtual data room provider, for instance,, to share sensitive information with a third party:

  • Companies can download documentation and share it securely with employees and customers.
  • The virtual data rooms only allow users to view documents that are relevant to them, and you can set authorization options for each document you send.
  • The user does not risk losing information permanently in the event of failure of the computer or gadget.
  • The user only has to pay for large amounts of memory. If his needs are small, he has the right to limit himself to the free quota provided by almost all storage facilities.
  • The user can set up file sharing and, as a result, organize data sharing online.
  • Simplicity and convenience of everyday use – there is no need for employee training.
  • Ease of deployment and maintenance of the system in the customer’s infrastructure.
  • The supplier’s readiness to modify the product to meet the needs of the organization.

Many similar examples can be given when it is important, on the one hand, to give access to documents, and on the other hand, to be sure that they will not be leaked or that the person who committed such a leak will be found. To ensure the security of document flow, there is no need for constant protection of connections by a firewall, the built-in protection system of the virtual data room allows maximum protection of information transmitted over data channels.